Physical record management software

The Solution – SoftExpert Archive

SoftExpert Archive is powerful enterprise software that manages the entire physical content life cycle. The solution standardizes archiving procedures, giving each record a physical address, and making it easy to search for content.

The solution manages and automates content archiving, and automatically notifies the responsible party about requests for loans, views or copies, and also when a content achieves retention deadlines. With automated control of storage places and repositories, companies can add value to the physical content, speeding up the archiving process, avoiding content loss and increasing productivity.

SoftExpert Archive minimizes business risks by complying with international standards and regulations such as ISO 15849, HIPAA, FDA, WFMC, DoD 5015.02-STD, MoReq2, ISO 9000, SOX and others.

Screenshots

Document repositories
Document address
Service record
Services tracking

Features

Manages all company storage places and content repositories in an easy way.
Organizes documents, repositories and storage places, to strengthen compliance with regulatory and legal standards.
Establishes different record schedules to standardize archiving and disposal criteria.
Accelerates document archiving by automatically addressing them to the right storage places and repositories.
Manages loan requests and also the return deadlines.
Controls document copies and views, with chronological recording of events.
Ensures document traceability through audit trail capabilities.
Tracks the capacity of the repositories and proactively identifies and minimizes potential storing incidents.
Generates identification labels for documents, repositories and storage places.
Allows the content transfer to external media, or external storage companies.
Automatically calculates disposal and destruction deadlines.
Applies security controls per user, groups, role at category-level (sub-category, etc.) and at document-level itself.
Allows searching of documents by applying filters by user, department, metadata, repositories and others.
Provides fast analysis about the volume of indexed, archived, transferred and discarded documents, with different graphs and reports.